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Privacy Policy

WHO ARE WE?

We are Stellify Limited T/A Collateral our Head Office Address: 1st Floor, 13 Garville Mews, Rathgar, Dublin 6, D06 Y0F6. Our clients are the data controllers in respect of personal data which we collect and process to provide our video production and editing services.

This notice sets out the basis on which any personal data we collect from you, or from others, will be processed by us. Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

Our [data protection contact or Data Protection Officer (“DPO”)] may be contacted at info@collateral.ie

DETAILS OF PERSONAL DATA PROCESSING

In the course of our business, we collect and process the Personal Data as set out in this Notice. This may include data we receive directly from a Data Subject (for example, by being recorded by us, as part of our services, by completing forms or by corresponding with us by mail, phone, email or otherwise) and data we receive from other sources (including, for example, business partners, sub-contractors in technical, payment and delivery services, credit reference agencies, government bodies and others).

We will only process Personal Data for the specific purposes set out in this Notice or for any other purposes specifically permitted by the applicable law. We will notify those purposes to the Data Subject when we first collect the data or as soon as possible thereafter.

WHAT PERSONAL INFORMATION DO WE COLLECT ABOUT YOU?

“Personal Data” means any information relating to you which allows us to identify you, such as, your name, contact details, order number, payment details and information about your access and use of the [insert organisation] platform.

“Special Category Data” refers to more sensitive personal data which requires a higher level of protection, such as data relating to your health, religious beliefs, or political opinions. This sensitive data can only be processed under strict conditions.

If you use Stellify Limited T/A Collateral services, we collect the following personal data:

The personal data we collect, details of the processing activity and the lawful basis is as follows:

When you become our client the processing of your personal data, and/or that of members of your team who you nominate to liaise with us, will become a condition of the contract between us as we require certain information in order to be able to provide you with our services (e.g. contact information). In those circumstances, if you do not provide your information when requested, we may be unable to provide our services to you.

WHAT INFORMATION ABOUT YOU DO WE OBTAIN FROM OTHERS?

When you use our services, we may obtain the following categories of personal data from others:

Name, contact details and job title.

WHO DO WE SHARE YOUR DATA WITH?

We share your personal data with our clients to enable us to fulfil our contractual obligations. We may from time to time share promotional videos for business development purposes but do not share personal data when completing these actions.

In addition, we may disclose your personal information to third parties:

Cloud computing services, to enable use to store and share audio/visual recordings with our clients.

Video sharing services to enable to upload and manage audio/visual recordings with our clients

We attach at Schedule 1 a list of all data processors, who process data on our behalf, with whom your personal data is shared

HOW LONG DO WE KEEP HOLD OF YOUR INFORMATION?

We only collect the amount of personal data that is necessary for us to fulfil our obligations to our clients who are the controllers of the data. We will only keep that data for certain periods in accordance with retention schedules set by our clients. The time periods for which we retain your data depends on the type of personal data and the purposes for which we use it. We will keep your personal data for no longer than is required or permitted.

DO WE TRANSFER YOUR INFORMATION OUTSIDE THE EUROPEAN UNION OR EUROPEAN ECONOMIC AREA?

Yes

The data that we collect from you may be transferred to, and stored at, countries outside the European Economic Area (“EEA”) for which there is not an adequacy decision relating to the safeguards for personal data from the European Commission.

The following appropriate safeguards have been put in place to protect your information, and you may obtain a copy of those safeguards by Data Processing Agreement, Addendums and Standard Contractual Clauses.

WHAT ARE YOUR RIGHTS WITH RESPECT TO YOUR PERSONAL DATA?

You have the following rights:

to request access to any Personal Data held by us relating to you (a “Data Subject Access Request”). To make a Data Subject Access Request, please [upload a request to [insert link to portal] or email us at [insert email address].

to have any inaccurate or misleading data rectified, corrected or erased (subject to certain statutory restrictions);

to restrict the processing of Personal Data in certain circumstances;

not to be subject to a decision based solely on automated decision-making including profiling (subject to certain statutory restrictions);

to data portability, which allows individuals to move, copy or transfer Personal Data from one IT environment to another. You can request to obtain a copy of your Personal Data in a commonly used electronic format so that you can manage and move it.

to object to processing of Personal Data based on public interest grounds or based on legitimate interest of the data controller (subject to certain statutory exceptions).

where your data is processed based on your consent, you have the right to withdraw your consent at any time. However, this will not affect the lawfulness of processing based on consent before your consent was withdrawn.

Please note that these rights are not absolute rights and may be subject to statutory restrictions.

To avail of any of the rights set out above, you may write to us at the address above or by email at: info@collateral.ie. Suitable proof of identification may be required before a request can be processed. If you make a Data Subject Request to us, as we are a Data Processor, , we will refer your request to the applicable Data Controller to enable you to act upon your rights.

You also have the right to make a complaint to a supervisory authority. For a list of Supervisory Authorities in Europe, please see this list on the European Commission’s website: https://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm.

In order to avail of any of these rights, a request must be submitted in writing to [insert contact email address]. For the protection of privacy, suitable proof of identification will be required before a request can be processed.

WHAT WILL HAPPEN IF WE CHANGE OUR PRIVACY NOTICE?

This notice may change from time to time, and any changes will be posted on our website and will be effective when posted. Please review this notice each time you use our website or our services. This notice was last updated on 17 November 2025.